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Finance Administrator & Office Manager

Nordic Knots

We are a fast-growing direct-to-consumer Scandinavian interior design brand with the USA as the primary market. Nordic Knots was founded in New York in 2016 on the Scandinavian tradition of functional design with a minimalist aesthetic. We use only high-quality materials and ethical production practices to create great rugs that last. We know it sounds simple, but we know it’s not easy to find rugs that look right, feel right, and are made right. Today the head office is located at Tegnergatan in central Stockholm. We have a constantly growing team in both Stockholm and New York.

What we offer

We are a fun and driven team with high ambitions. We have an entrepreneurial and open-minded culture where all new ideas and suggestions for improvements are valued and encouraged. At Nordic Knots everyone should feel that they are a part of and contributing towards our success as we continue to scale up.

Your profile

You have a genuine passion for structure, office & finance administration. You have hands-on experience in bookkeeping and know how to efficiently oversee and coordinate internal economic processes. You are organized, service minded, and a doer who can keep several tasks going at the same time.

Some of your responsibilities will be to

  • Ensure that all incoming and outgoing invoices are paid on time and match them vs records in the ERP system
  • Keep accurate records of incoming and outgoing payments
  • Coordinate day-to-day operations with our accounting firms in Sweden and the US, make sure that they are provided with requested documents and handle general ledger bookkeeping when necessary
  • Continuously oversee the internal economical and administrative processes to identify efficiency improvements
  • Handle all HR related administrative tasks, including but not limited to salary reporting, insurances, and onboarding of new employees
  • Plan and coordinate company events
  • Oversee and support all administrative duties in the office and ensure that the office is operating smoothly and that office supplies are ordered on time
  • Make travel arrangements when needed and support the founders and senior managers with calendar management
  • Identify opportunities for process and office management improvements, and design and implement new systems

Your values

  • You are highly structured and organize
  • You are service-minded, independent and solutions oriented
  • You are a real doer and you thrive in a startup environment

Other requirements

  • Fluent in Swedish
  • Excellent in English
  • Minimum 1-2 years experience in equivalent role
  • Proficient in Microsoft Office and Google products
  • Hands-on experience in Microsoft Business Central ERP system is a big plus

 

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